Effective July 30, 2016
How and when we may collect information from you:
We and our service providers may collect personally identifiable information when you join the fraternity, visit the SC Websites, register on our SC Websites, place an order, subscribe to a newsletter, subscribe to the Scottish Rite Journal, visit the Freemason Network, download SR Chirp, make a donation or fill out a form, among other things. The information we collect may include:
- Contact information, such as name, email address, postal address, phone number, fax number and mobile number.
- Payment information.
- User name, password, and password-reminder questions and answers.
- Age and date of birth.
- Other demographic information, such as gender, employment information and ZIP code
- Information for a public profile, such as your interests, your profile photo, personal updates and descriptive information that you provide, and the address of your Facebook page, LinkedIn profile, Twitter, Pinterest or your website.
- Communications preferences, such as which emails and newsletters you would like to receive.
- Search queries.
- Your picture or image if you provide it to us or from SC’s or its Affiliates’ events you attend.
- Correspondence you send to us.
- Information collected about you offline (including via fax, mail and in person).
- Other information that may help us to provide customized content or advertising.
In addition, when you join the Scottish Rite of Free Masonry, Southern Jurisdiction (“Scottish Rite”), we collect other items including your name, contact information, dates on which you received degrees, locations where you received your degrees, marital status, spouse’s name, children’s names, communication preferences, name preferences, telephone numbers, email addresses and dates of birth. We also may collect information about your participation in any Scottish Rite activities, including member services and discounts obtained by using your membership card.
“Personally Identifiable Information” (“PI Information”) is information that identifies you as an individual or relates to an identifiable person. We may aggregate PI Information. Aggregated PI Information does not personally identify you or any other user of the SC Websites (for example, we may aggregate Personal Information to determine the percentage of our users who have a particular zip code). We also may add to the PI Information we collect from you information that we gather from and about you from other online and offline sources, such as public databases, private search companies, social media platforms and from people with whom you are friends or otherwise connected on social media platforms. We may use and disclose this other information for any purpose, except where applicable law states otherwise. If applicable law requires that we must treat this other information as PI Information, then we may use it for all the purposes for which we use and disclose PI Information. If we combine this other information with PI Information, then we will treat the combined information as PI Information.
We and our service providers also use a variety of techniques to obtain non-personally identifiable information (“NPI Information”) about your use of the SC Websites. “NPI Information” is any information that does not reveal your specific identity or does not relate directly to an individual. The NPI Information we collect may include:
- Your Internet Protocol (IP) address, which is the number automatically assigned to your computer whenever you access the Internet and that can sometimes be used to derive your general geographic area. Collecting IP addresses is a common practice and is automatically done by many websites, applications and other services.
- Computer type (Windows or Macintosh), screen resolution, operating system name and version, device manufacturer and model, language and internet browser type and version.
- Your mobile device type and unique identifiers when using a mobile device, including mobile device identification numbers and other standard server log information.
- When you download and use our mobile applications (an “App”), we may track and collect App usage dates, such as the date and time the App on your device accesses our servers and what information and files have been downloaded to the App based on your device number.
- The physical location of your mobile device by using satellite, cell phone tower or Wi-Fi signals in accordance with applicable law and industry best practices. We may use your mobile device’s physical location to provide you with personalized location-based services and content.
- Your location when you visit the SC Websites and the content you visited on the SC Websites.
- The times that you visit the SC Websites and the duration of your visit to the SC Websites.
- Web pages and advertisements you view and any links you click on within the SC Websites.
- Information collected through cookies, Web beacons and other technologies. Cookies are pieces of data placed on your device when you visit the SC Websites to help us recognize you when you return to the SC Websites. Web beacons are small strings of code that provide a way for us to deliver a small graphic image on a Web page or in an email. Web beacons can recognize certain types of information on your computer such as cookies, the time and date a page is viewed, and a description of the page where the Web beacon is placed.
- Information about your interactions with email messages, such as the links clicked on and whether the messages were opened or forwarded.
We also may:
- Use a variety of third-party web and mobile app analytics and optimization services to improve the SC Websites and your experience on the SC Websites. The SC Websites may use a web analytic service that counts mouse clicks, mouse movements, scrolling activity and text you type in the SC Websites. The SC Websites do not use these services to collect any PI Information not otherwise provided by you in using the SC Websites and they do not track your browsing habits across other third-party websites on our behalf.
- Use third-party advertising companies to serve advertisements that may be of interest to you when you access and use the SC Websites, based on information relating to your access to and use of the SC Websites. To do so, these companies may place or recognize a unique cookie on your browser (including through the use of pixel tags). To learn more about this practice and to get information about opting out, please visit http://www.networkadvertising.org/managing/opt_out.asp and http://www.aboutads.info.
- • Use pixel tags and other similar technologies to track the actions of users of the SC Websites, and compile statistics about the use of the SC Websites. We also may use Adobe Flash technology (including Flash Local Shared Objects (“Flash LSOs”) and other similar technologies to collect and store information about your use of the SC Websites among other things. If you do not want Flash LSOs stored on your computer, you can adjust the settings on our Flash player to block Flash LSO storage using the tools in the Website Storage Settings Panel. You can visit the Global Storage Settings Panel to delete existing Flash LSOs, to prevent Flash LSOs from being placed on your computer without your being asked, and to block Flash LSOs that are not being delivered by the operator of the page you are on at the time. However, setting the Flash Player to restrict or limit acceptance of Flash LSOS may reduce or impede the functionality of some Flash applications, including Flash applications used in connection with the SC Websites or our online content.
How We Use Collected Information
We may use, share or disclose your PI Information:
- To calculate usage levels, to diagnose server problems and to administer the SC Websites.
- To deliver the information, programs, products or services you have requested from us and to send you information about SC or our affiliated Valleys and our and their charities.
- To send you information about membership benefits from third party vendors.
- To personalize your interaction with SC, such as to send you targeted content and communications, to send you requests to participate in events in your area, and to customize email content based on your interests.
- To communicate with you by email, postal mail, telephone, and/or mobile devices about information, programs, products or services that may be of interest to you either from us or service providers or affiliates.
- To reply to inquiries and fulfill your requests, such as to process donations, to renew your membership, to give you information on upcoming events or to provide membership services.
- To send administrative information to you.
- To allow you to participate in contests, sweepstakes and similar promotions and to administer these activities, some of which have additional rules about how we can use and disclose your PI Information.
- To help social sharing such as through the Freemason Network or SR Chirp.
- For internal purposes, such as data analysis, audits, fraud monitoring and prevention, enhancing or modifying the SC Websites, identifying usage trends, assessing the success of marketing campaigns, and expanding our activities.
- To evaluate the effectiveness of SC benefits and offerings.
Your PI Information May Be Shared With or Disclosed:
- To our approved vendors which are companies we hire to provide certain services such as sending mailings, improving advertising services, providing member benefits and managing databases or other technology.
- To our corporate affiliates. We may share information including your PI Information with wholly or majority owned affiliates or other affiliated organizations, such as The House of the Temple Historic Preservation Foundation, Inc., The Scottish Rite Foundation, S. J., USA, Inc., and the Scottish Rite Research Society, Inc., SC’s charitable affiliates, so they can provide you with information about services and programs that might interest you.
- To licensed providers, who are third parties who make available special SC-branded discounts, products or services. Some of the licensed providers of SC-branded products and services, including many of those listed on the Member Benefits page on Scottishrite.org, pay a fee for access to our membership list. These fees are used for the general purposes of SC. Licensed providers are required to keep SC member information confidential, and to use the information only to offer the contracted products or services to SC and SC members. Some of our licensed providers may also collect data about our members through their interactions with the members. The licensed providers may share some or all of this data with SC so that we may make available more effective and personalized service to our members. We may share information including PI Information collected with Licensed Providers, even if you are not a SC member.
- To third party sponsors of sweepstakes, contests and similar promotions.
- To select nonprofit organizations with whom we may occasionally engage in “list exchanges” such as a Grand Lodge of an Orient or the Supreme Council for the Northern Masonic Jurisdiction.
- By you, on message boards, chat, profile pages, blogs and other services to which you are able to post information and materials. Any information that you post or disclose through these services will become public and may be available to users of the SC Websites and to the general public, so be very careful when deciding to disclose your PI Information or other information on the SC Websites.
- SC will disclose your PI Information in response to a subpoena or similar investigative demand, a court order, or a request for cooperation from a law enforcement agency or other government agency; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law including public and government authorities outside of your country of residence, and as necessary or appropriate in our determination under applicable law, including laws outside your country of residence.
- We will disclose your PI Information when we believe disclosure is necessary to investigate, prevent or take action regarding illegal activity, suspected fraud or other wrongdoing; to protect and defend the rights, property or safety of our company, our employees, our website users or others including those of our affiliates, partners, vendors; or to enforce our website terms and conditions or other agreements or policies, and to allow us to pursue available remedies or limit the damages we may sustain.
- Aggregate Data. We may share aggregate statistics and other Non-PI Information with the media, government agencies, advertisers and other third parties. These aggregate statistics will not allow anyone to identify your name or other personally identifiable information.
- In Connection With Business Transfers. We may share your PI Information as required by law or contract in the unlikely event of a substantial corporate transaction, such as a merger, consolidation, asset sale or bankruptcy of us or any of our corporate affiliates.
How can you control collection of your Personal Information?
- Set your web browser to inform you of when cookies are being set before any cookie is stored, refuse any request to set cookies and do not accept cookies from us. Erase all our cookies from your hard drive. Please be advised that if you choose to reject or erase cookies, your ability to navigate the SC Websites may be limited. In addition, if you choose not to share information, we will not be able to respond to your request for information from us, enter you into sweepstakes, contests, and other promotions, or send you online emails.
- Do not provide your information when prompted by the SC Websites.
To Stop Receiving Communications from SC:
- You may request to stop receiving communications from us by emailing firstname.lastname@example.org and ask to be placed on the do not mail registry. Please note that if you opt out of receiving communications from us, you may continue to receive material from service providers, and/or other parties to whom we provided your information before processing your request to opt-out of communications. You will need to directly contact those third parties in order to opt out of receiving such communications. You also may opt out of receiving such emails by clicking on the “unsubscribe” link within the text of those third party emails.
- Call the membership department at 202–777–3115 and tell us you do not want to receive communications from SC.
How Can You Access Information We Collect From You
If you would like to review and/or request changes to the PI Information that we have collected about you, please contact us by:
- Emailing us at email@example.com or at firstname.lastname@example.org
- Writing us at Supreme Council, 33, 1733 16th Street, NW, Washington, DC 20009 Attn: Website Director
Does SC collect Information from Children?
We do not knowingly collect personal information from anyone under the age of 13. The SC Websites are not directed to children under the age of 13. If we learn we have collected personal information from a child under 13 without parental consent, we will delete that information as soon as possible. If you think we have collected information from a child under 13, please contact us.
California Privacy Rights
If you are a California resident, California Civil Code Section 1798.83 permits you to request information about our disclosure of your PI Information to third parties for those parties’ own direct marketing purposes. To make such a request, please send a letter to:
Director of Membership Services
1733 16th Street, NW
Washington, DC 20009
Third Party Services
We try to use reasonable technical, organizational and administrative measures to protect Personal Information within our organization. However, no data transmission or storage system can be guaranteed to be completely secure. If you think that your transaction with us is no longer sure, please contact us at: Website Director, Supreme Council, 33, 1733 16th Street, NW, Washington, DC 20009.
Visiting Our Website From Outside the United States
SC is headquartered in the United States and the SC Websites are controlled and operated by us from the United States and are not intended to be subject to the laws or jurisdiction of any state, country or territory other than the United States. Please be aware that information you provide to us or we obtain as a result of your use of our website may be processed and transferred to the United States and be subject to United States law. Your Personal Information may be stored and processed in any country in which we engage service provider, and by using the SC Websites you consent to the transfer of information to countries outside of your country of residence including the United States, which may have different data protection rules than those of your country. The privacy and data protection laws in the United States may not be equivalent to such laws in your country of residence. By using our website or providing us with your information, you consent to the collection, transfer, storage and processing of information to and in the United States.
Questions or Issues